Office & Intern Coordinator

RCI Theatricals, a NYC-based theatrical general management company, is seeking an Office & Intern Coordinator to join its team managing multiple Broadway, Off-Broadway, national touring, special projects, and developmental productions.

About RCI Theatricals

Since our founding in 1997, we have maintained a powerful presence in the live entertainment industry, managing projects of all scopes - Broadway, Off-Broadway, Regional, and Touring - and leveraging our experience and dynamic industry expertise to develop creative solutions to a range of business challenges. We have managed more than 80 Broadway shows, including but not limited to, Hadestown (Tony Award® for Best Musical), Glengarry Glen Ross, Gypsy, & Juliet, Shucked, Pictures From Home, Take Me Out (Tony Award® for Best Revival of a Play), Ohio State Murders, A Christmas Carol, The Minutes, American Buffalo, Jagged Little Pill, Ain’t Too Proud - The Life and Times of the Temptations, Chicken & Biscuits, The Inheritance (Tony Award® for Best Play), Oklahoma! (Tony Award® for Best Revival of a Musical), The Great Society, The Sound Inside, Anastasia, American Son, the revival of Torch Song, Rodgers + Hammerstein's Cinderella, August: Osage County (Tony Award® for Best Play), Fiddler on the Roof, Race, The Gershwins' Porgy and Bess (Tony Award® for Best Revival of a Musical), It's Only a Play, and many more shows in development.

RCI is looking for a self-starting, highly organized, and proactive Office & Intern Coordinator for their New York City office. This is a key support role, responsible for the day-to-day operations of all office systems, supplies, technology, facilities, maintenance, and information. This position offers support across RCI Staff and Company Management teams, both in the office and on the road, and oversees the internship program, which runs three cycles annually.

Duties may include, but are not limited to the following:

Office Coordination
- Managing daily operations of all office systems, appliances, and spaces.
- Managing RCI’s Front Office, including the office phone line and front-facing email accounts, taking in deliveries, overseeing pick-ups, and greeting any visitors.
- Upkeep of RCI’s website and social media platforms.
- Overseeing all office organization and cleanliness, particularly of shared spaces.
- Maintaining, ordering, and keeping an organized stock of office supplies.
- Coordinating the onboarding and offboarding needs of RCI staff, interns, and company managers.
- Managing IT systems and needs, including overseeing the local network, cloud-based server, and all office computers, printers, scanners, phones, headsets, etc., and relevant software.
- Reconciling office and show expenses.
- Producing and maintaining essential internal documents and calendars, such as contact sheets, staff meeting minutes, and company bios and billing block.
- Acting as the point person for all facilities' needs, including AC/Heat, office cleaning, and building maintenance.
- Organizing office celebrations, including birthdays, special events, the office holiday party, and assisting with the needs of our weekly office happy hour.
- Spearheading any special office initiatives or projects as they arise.

Internship Program Coordination

- Conducting search processes, hiring, and training for all interns.
- Providing daily supervision and leadership, helping interns manage ongoing tasks and projects, and offering insight and guidance when necessary.
- Scheduling seminars and discussions with RCI staff and company managers, seeking out enrichment opportunities, and creating other educational opportunities for interns.
- Engaging in mentorship and training with interns, including holding weekly check-ins, mid-cycle 1:1s, and exit interviews.

Additional Support Duties May Include:
- Supporting the office’s General and Company Management teams through assisting with supplies and logistical needs for 29-hour readings and other developmental work sessions, rehearsals for NYC and touring shows, invited dress rehearsals, opening night celebrations, award season campaigns, returns of capital and profit distributions, tax season, and more.

Qualifications/Requirements:

- 2-3 years of prior administrative experience

- Strong proficiency in office technologies, software, and digital platforms

- Experience managing interns or staff

- Experience coordinating facilities and vendor needs - COIs, maintenance requests, contractors

Ideal Candidates Will Also Have/Be:

- Excellent verbal and written communication skills

- Keen and resourceful problem-solving skills

- Nuanced interpersonal skills and the ability to anticipate the needs of those around them

- Time management skills

- Acute attention to detail

- Strength and happiness with multitasking

- High standards of service and support for others, and be attentive and approachable in the workplace

- Strong organizational skills

- Self-motivated, being both an effective manager and a reliable team player

- Technologically savvy

- Ability to remain calm and productive under pressure

- Desire to work in a fast-paced, high-stress environment

- Passion for commercial theatre

Hours: In-office hours are Monday through Friday, 10 AM - 6 PM. Additional evening or weekend commitments may arise and will be addressed on a case-by-case basis.

To Apply: Please send cover letter and resume as PDFs to submissions@rcitheatricals.com by Friday, September 5th with the subject line “Office & Intern Coordinator Application – [LAST NAME, FIRST NAME]”.

RCI Theatricals is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender identity or expression, familial status, national origin, age, ability, or veteran status.

RCI seeks a broad spectrum of employees and is strongly committed to a diverse, inclusive, and equitable workplace. We strongly encourage Black, Indigenous, and people of color - as well as members of all historically excluded groups - to apply.

Please visit www.rcitheatricals.com for more information on RCI Theatricals.

Start Date: September 2025

Compensation: $50,000 - $60,000 Annually